Making Deposits

At the beginning of each day you must open each cash drawer that accepts payments, and at the end of the day, you must then balance and deposit the cash drawer amounts in order to close each of the drawers. See "Opening Cash Drawers"; See "Balancing Cash Drawers"

In order to take additional payments into each cash drawer, you must make deposits from them.

Note: Click here to find out how reconciling a cash drawer and making a deposit affects General Ledger. See "Reconcile the Cash Drawer & Deposit the Money"

Click MAKE DEPOSITS on the Daily tab of the Periodic Processing screen. The Make Deposit Wizard is initiated.

Click START to begin and specify the processing date of the deposit (this defaults to today’s date).

Check the checkbox(es) of the offices for which you are making a deposit. This is the list of offices for which the cash drawer is set up to service.

Click OK and then click NEXT to continue. The Select Cash Drawer Session screen appears with all open cash drawer sessions, for the office(s) you previously selected, displayed in a table.

Check the checkbox(es) of the open cash drawer sessions

you wish to include in the deposit.

If necessary, edit the actual amount to deposit. By default, the entire collected amount is included, and you can choose to include less, if necessary. Enter zero for any session you do not wish to include at all. Depending on your agency’s policy, if this amount is out of balance, you are not able to complete the deposit of the cash drawer. See "Allow Deposit of Cash Drawer if Deposit is Out of Balance"

Click OK and then click NEXT to continue.

Select the bank account into which you want to make the deposit.

This field offers your agency-defined list of receivables bank accounts, which you maintain in the Setup area of the program. See "Setting Up Bank Accounts"

Click OK and then click NEXT to continue.

10.

Check the checkboxes of the deposit reports you want to print and click OK. If you selected at least one report, it opens in a report preview screen. If you selected more than one report, each report opens sequentially in its own report preview screen.

11.

View, print, and/or save the reports, as needed.

12.

Click CLOSE to exit the report preview screens. When you close the preview screen for the last report (or if you selected no reports), a green checkmark appears next to the Print Reports step, verifying that you have completed it.

13.

Click NEXT to post payments, make the deposit, and close the cash drawer session(s). You have successfully made a deposit! You can now take additional payments into the cash drawer(s).